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Communicating with new starters to collect onboarding information
Managing visa requirements, including liaising with central teams and issuing or renewing Certificates of Sponsorship where required
Creating and maintaining personnel files, including right-to-work and visa documentation
Creating offers within Lever and reviewing employment contracts
Uploading new starter documentation into Dayforce
Arranging VDS cover where required
Ordering uniforms, name badges and arranging security access
Submitting IT requests for system access and equipment
Preparing new starter welcome packs
Completing first-day onboarding activities and payroll checks
Managing the full employee leaver process
Supporting absence management processes, reporting and system accuracy
Supporting probation processes and maintaining tracking records
Taking notes during disciplinary, grievance and other formal meetings
Maintaining accurate personnel records and compliance documentation
Delivering timely and accurate HR administrative support
Processing overtime, one-time payments, absence-related adjustments and payroll changes
Completing monthly payroll cut-off activities and approval checks
Responding to payroll queries and resolving issues where possible
Liaising with the central payroll team on escalated matters
Producing regular HR and payroll reports
Supporting ad hoc reporting requests from managers
Maintaining accuracy across spreadsheets, HR systems and reporting tools
Reviewing current processes and identifying opportunities for improvement
Supporting engagement, wellbeing and service improvement initiatives
Previous experience within HR, payroll or a similar administrative role
Strong organisational skills with excellent attention to detail
The ability to manage confidential information with discretion and professionalism
Strong communication and interpersonal skills
Confidence using Microsoft Office applications and working with data
The ability to prioritise workloads and manage competing deadlines
A collaborative and proactive approach to problem-solving
A key role within a supportive and collaborative practice team
Ongoing learning and development supported by experienced colleagues and practice teams
A values-led culture focused on care, community and continuous improvement
6.6 weeks' annual leave
Additional annual leave for your birthday
Increasing annual leave entitlement with length of service
Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
Healthcare Cash Plan
Cycle to Work scheme
Learning and development opportunities via the inspiring vet care Academy
Pension scheme
Discounted staff pet care
Voluntary benefits including Green Cars salary sacrifice scheme
Access to discounts and cashback with hundreds of participating retailers
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HR & Payroll Administrator
Pride Veterinary Referral Centre - Derby, Derby, East Midlands
Discipline: Non-clinical Support
Up to £27,500 pa DOE
At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.
Pride Veterinary Centre is a multi-disciplinary veterinary referral centre that serves as the central small animal hospital for the Scarsdale Veterinary Group, while also providing referral services to veterinary practices across the Midlands and beyond.
The hospital offers specialist services in Anaesthesia, Diagnostic Imaging, Medicine, Surgery, Neurology, Oncology, Ophthalmology, Cardiology, Exotics and Dermatology. With 24/7 veterinary care supported by our on-site Vets Now team and access to a wide range of state-of-the-art equipment, Pride Veterinary Centre provides an exceptional clinical environment.
We work closely with the University of Nottingham, welcoming veterinary students through our referral services, and as part of inspiring vet care, Pride Veterinary Centre is a key site within the UK's largest veterinary care network.
We are seeking a highly organised and proactive HR & Payroll Administrator to join our team. This role is essential to the smooth running of the hospital and practice sites, supporting colleagues with high-quality HR and payroll administration.
This is a full-time role working 37.5 hours per week, Monday to Friday.
How You’ll Make a Difference
As a HR & Payroll Administrator, you'll play a key role in supporting the smooth operation of the hospital and wider practice network, providing high-quality HR and payroll administration throughout the colleague lifecycle.
You will bring strong administrative skills and a highly organised approach. With the ability to handle sensitive and confidential information professionally, communicate effectively, and manage competing deadlines, you will contribute to a positive and efficient working environment.
Your attention to detail, confidence working with Microsoft Office and data, and collaborative, supportive approach will help ensure a high-quality service for colleagues and managers alike.
Key Responsibilities
Recruitment & Onboarding
HR Administration
Payroll
Reporting & Data Management
Manager Support & Process Improvement
You Might Be a Great Fit If...
You are a highly organised administrator who enjoys working in a fast-paced environment and delivering excellent support to colleagues and managers. You’ll bring:
How We’ll Support You
At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. You’ll benefit from:
What We Offer Our Team
We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.
Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.
Pride Veterinary Referral Centre - Derby
Riverside Road, Pride Park, Derby, DE24 8HX, United Kingdom
Animals treated
Dogs, cats & small pets