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Process purchase invoices and supplier payments in a timely and accurate manner
Raise invoices and monitor client accounts, ensuring prompt collection of outstanding balances
Reconcile bank accounts, card transactions and online payment platforms
Assist with the preparation of monthly management accounts and financial reporting
Manage petty cash, staff expenses and reimbursement claims
Liaise with the Central Operations Team to ensure client products and services are accurately maintained
Support annual budgeting, forecasting and financial planning processes
Maintain accurate financial records and ensure compliance with company policies and procedures
Assist with credit control activities and resolve account queries as required
Produce regular financial and operational reports for the Practice Director
Maintain employee records and personnel files
Assist with payroll preparation and submissions
Coordinate recruitment administration and onboarding processes
Monitor staff holidays, sickness records and training requirements
Ensure employment documentation remains up to date
Maintain accurate business and compliance records
Manage contracts, insurance policies and service agreements
Monitor stock control systems and supplier accounts
Produce reports and analyse operational data as required
Support health and safety, GDPR and regulatory compliance requirements
Develop and maintain efficient office systems and procedures
Provide administrative support to the Practice Director
Coordinate meetings and prepare agendas and minutes
Manage incoming correspondence and documentation
Assist with business projects and operational improvements
Ensure confidentiality of financial, employee and client information
Monday to Friday, 8:30am – 2:30pm (flexible)
Previous experience in an administrative, finance or office management role
Strong analytical and accounts administration experience
Excellent organisational and time management skills
High level of accuracy and attention to detail
Proficiency in Microsoft Office, particularly Excel
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
A key role within a supportive and collaborative practice team
Clear career pathways with progression opportunities across administration and practice operations
Ongoing learning and development supported by experienced colleagues and practice teams
A values-led culture focused on care, community and continuous improvement
6.6 weeks' annual leave FTE
Increasing holiday allowance based on length of service
Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work scheme
Learning and development opportunities via the inspiring vet care Academy
Pension scheme
Discounted veterinary care
Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers
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Veterinary Administrator
South Devon Veterinary Hospital, Abbotskerswell, South West
Discipline: Non-clinical Support
Part Time
Up to £21,060 per annum
At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.
We are seeking an organised, personable Administrator to join our team at South Devon Vets on a part-time basis.
At South Devon Vets, we pride ourselves on providing exceptional care for our patients and outstanding service to our clients. You’ll be working in a positive, friendly environment where your contribution is genuinely valued. We care about your personal development and offer training and progression within the practice.
How You’ll Make a Difference
We are seeking an experienced and highly organised Veterinary Practice Administrator to oversee the administrative and financial functions of our busy veterinary practice group. This is a predominantly office-based role, supporting the smooth running of the business through effective management of accounts, payroll, compliance, HR administration and practice systems.
The successful candidate will work closely with the Practice Director to ensure efficient business operations and maintain accurate financial and administrative records.
Finance & Accounts
Payroll & HR Administration
Practice Administration
General Business Support
Working Pattern
You Might Be a Great Fit If...
How We’ll Support You
At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:
What We Offer Our Team
We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.
Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.
South Devon Veterinary Hospital
The Old Cider Works, Abbotskerswell, Abbotskerswell, TQ12 5GH, United Kingdom
Animals treated
Dogs, cats & small pets
Exotic Friendly
Rabbit Friendly
Chicken Friendly